We are taking nominations for the 2015-2016 BES PTO Board. All nominations need to be submitted to the BES office or bankselementarypto@gmail.com by June 1. All nominees need to be able to attend the June 8th PTO meeting (6pm in the BES Library). We'd love to have you!
The following board positions are open (all descriptions are approximate descriptions and are flexible based on what the school/PTO needs):
• Primary liaison to Principal and administrative staff
• Create yearly calendar, with board and Principal.
• General oversight, direction, and coordination of PTO activities
• Represent the PTO at various events, including speaking at Kindergarten Round-up, Back to School
night and other events as needed.
• Plan, make preparation for, and chair all PTO executive board and general membership meetings
• Generate meeting agendas, distribute on PTO Bulletin board/FB/Blog/Email as needed
• Establish special committees and appoint chairs as needed, Oversee delegation of responsibility
throughout
• Ex-officio member of all committees (except Nominating)
• Oversee development of the PTO budget
Estimated time commitment: 10 hrs a week, monthly meetings, 4-6 big events a year
Vice President
• Serve in absence of President
• Lead annual review of PTO by-laws
• Present a slate of officers at May or June PTO meeting, lead nominating new officers.
• Coordinates child care volunteers & promotes attendance to monthly board meetings.
• Create, and with Volunteer coordinator, implement volunteer recruitment & retention plan
• Write monthly or quarterly PTO newsletter, with approval of board and president, distribute on Bulletin board, Friday Folders, Blog, District Webpage and Email
• Serves on PTO committees and assist in coordinating activities of the organization as needed.
• Attend monthly board meetings and assist where needed.
Estimated time commitment: 5 hrs a week, monthly meetings, 4-6 big events a year
Secretary
• Keep an accurate record of all meetings and monthly board meetings, especially noting actions required.
• Distribute minutes of meetings within seven days via bulletin board, email, blog, district website and Facebook.
• Review minutes of previous month’s meeting at board meeting, following up on actions required.
• Maintain record of minutes, Treasurer’s reports, meeting agendas, newsletters, and other relevant
documents in accessible files. Move past records in file cabinet in PTO closet, destroy records over 7 years.
• Inform members of meeting dates, times, and agendas
• Responsible for receiving and writing correspondence pertaining to the organization’s activities
• As needed help create and distribute fliers for upcoming events
• Maintains PTO bulletin board outside office.
• Attend monthly board meetings and assist where needed.
Estimated time commitment: 5 hrs a week, monthly meetings