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May 12, 2015

Looking for a Few Good Men or Women

We are taking nominations for the 2015-2016 BES PTO Board.  All nominations need to be submitted to the BES office or by June 1.  All nominees need to be able to attend the June 8th PTO meeting (6pm in the BES Library).  We'd love to have you!
The following board positions are open (all descriptions are approximate descriptions and are flexible based on what the school/PTO needs):
Primary liaison to Principal and administrative staff
Create yearly calendar, with board and Principal.
General oversight, direction, and coordination of PTO activities
Represent the PTO at various events, including speaking at Kindergarten Round-up, Back to School
night and other events as needed.
Plan, make preparation for, and chair all PTO executive board and general membership meetings
Generate meeting agendas, distribute on PTO Bulletin board/FB/Blog/Email as needed
Establish special committees and appoint chairs as needed, Oversee delegation of responsibility
Ex-officio member of all committees (except Nominating)
Oversee development of the PTO budget
Estimated time commitment: 10 hrs a week, monthly meetings, 4-6 big events a year

Vice President
Serve in absence of President
Lead annual review of PTO by-laws
Present a slate of officers at May or June PTO meeting, lead nominating new officers.
Coordinates child care volunteers & promotes attendance to monthly board meetings.
Create, and with Volunteer coordinator, implement volunteer recruitment & retention plan
Write monthly or quarterly PTO newsletter, with approval of board and president, distribute on Bulletin board, Friday Folders, Blog, District Webpage and Email
Serves on PTO committees and assist in coordinating activities of the organization as needed.
Attend monthly board meetings and assist where needed.
Estimated time commitment: 5 hrs a week, monthly meetings, 4-6 big events a year

Keep an accurate record of all meetings and monthly board meetings, especially noting actions required.
Distribute minutes of meetings within seven days via bulletin board, email, blog, district website and Facebook.
Review minutes of previous month’s meeting at board meeting, following up on actions required.
Maintain record of minutes, Treasurers reports, meeting agendas, newsletters, and other relevant
documents in accessible files. Move past records in file cabinet in PTO closet, destroy records over 7 years.
Inform members of meeting dates, times, and agendas
Responsible for receiving and writing correspondence pertaining to the organization’s activities
As needed help create and distribute fliers for upcoming events
Maintains PTO bulletin board outside office.
Attend monthly board meetings and assist where needed.
Estimated time commitment: 5 hrs a week, monthly meetings

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