Article
1. Name
The name of this organization shall be “Banks Elementary Parent Teacher
Organization," to be commonly known as the “PTO".
Article 2. Tax
Status
The Banks Elementary PTO shall be a “not for profit" organization,
as defined in section 50I(c)(3) of the Internal Revenue Code.
Article 3. Purpose
This organization is organized exclusively for charitable, religious, educational,
and/or scientific purposes, including, for such purposes, the making
of distributions to such organizations
that qualify as exempt organizations under section 501 (c)(3) of the Internal
Revenue Code, or the corresponding section of any future federal tax code.
Article 4
Objectives
The objectives of this organization shall be:
(a) To
provide a common meeting ground for parents, teachers, administrators and the
community.
(b) To
provide fundraising support for the school.
(c) To
provide various services, determined by the organization, to the school and its
students.
Article 5.
Membership
(a) All
parents/guardians and teachers of Banks Elementary School students are members
of this organization.
(b) Any
other persons interested in the promotion of the objectives of this
organization may become a member by attendance and participation in the
organization's meetings.
(c) There
shall be no dues or fees required to become a member of this organization.
Article
6. Officers
(a)
The officers
of this organization shall be a president, a secretary, and a treasurer.
(b) Chairperson(s) for each fundraising project and organization-sponsored activity shall organize
and supervise their committees during the run of their projects.
Article
7. Election of Officers
(a)
The
president, secretary, and treasurer shall be elected at the last meeting of the
school year for a term of one year, and shall assume their official duties at
the conclusion of the meeting. All
records and files shall be exchanged at this time.
(b)
Candidates for the offices of president, secretary, and treasurer shall
be determined by nomination from the membership. Candidates may also volunteer
for a position.
(c) Only candidates who have consented to serve, if
elected, shall be eligible for nomination.
(d) If there is more than
one candidate for a position, a majority vote by the membership in attendance
at that meeting shall determine who will fill said position. If there is only
one candidate for a position, (s)he must also be confirmed by a majority vote.
(e) Chairpersons for the fundraising projects and
organization-sponsored activities shall be determined by members volunteering
for the position(s).
Article
8. Duties of Officers
(a)
The
president's duties shall be to conduct meetings, maintain organization records,
gather and screen fundraising information, work with the other officers as
necessary, and perform any other duties generally associated with this office.
(b)
The secretary
shall keep correct records of all organization meetings and conduct all
necessary correspondence.
(c)
The treasurer
shall receive and disburse all monies of the organization, keep a complete and
accurate record of all financial transactions, and present a summary at regular
meetings.
Article 9.
Liability of Officers and Members
The personal liability of each officer and each member of the PTO. for
monetary or other damages for conduct as an officer or member, shall be
eliminated to the fullest extent permitted by current or future
Article 10.
Monetary Distributions
(a)
All
authorized monetary distributions shall be paid by the treasurer.
(b)
Requests for
funds shall be submitted to the president in writing, outlining the requested
amount and what it is to be used for, or presented verbally at a PTO meeting.
(c)
Expenditures
of $100.00 or less may be authorized by
the PTO President. Expenditures of
$100.01 to $200.00 may by authorized by a majority vote of the organization’s officers. Expenditures of $200.01 or more require a majority vote
of the membership in attendance at the meeting where the item is introduced in
order to be authorized.
(d) No part of the net earnings
of the organization shall inure to the benefit of, or be distributed to, it's
members, directors, officers, or other private persons, except that the
organization shall be authorized and
empowered to pay reasonable compensation for services rendered and to make
payments and distributions in furtherance of the purposes of this organization.
(e) Brave
Run Committee will maintain an independent treasurer and manage the Brave Run
account separately, though as a sub entity of the BES PTO bank account. The Brave Run Treasurer will not have
signature authority on the BES PTO account, except for the Brave Run
sub-account.
(f) The organization will establish and maintain an
annual budget for each fiscal year.
Article
11. Meetings
(a)
A schedule of
the PTO's regular business meetings shall be published at the beginning of the
school year.
(b)
The first
meeting of the school year shall be an organizational one.
(c)
A
special-purpose meeting may be called by the president provided that notice of
the meeting is published at least one week prior to its scheduled occurrence.
Article
12. Conducting Business
(a)
The president
shall preside over all meetings of the organization
(b)
Any member of
the organization may introduce an item for discussion and/or a vote by the
organization. This may be done in person at a meeting or by prior notification
of the president, either through conversation or in writing.
(c)
In order for
a vote to take place, a member in attendance must make a motion for said vote,
and the motion must be seconded by another member in attendance. A majority
vote of those in attendance is required for a motion to pass.
(d)
No
substantial part of the activities of the organization shall be the carrying on
of propaganda, or otherwise attempting to influence legislation, and the
organization shall not participate in, or intervene in (including the
publishing or distribution of statements) any political campaign on behalf of
or in opposition to any candidate for public office. Notwithstanding any other
provision of these articles, the organization shall not carry on any other
activities not permitted to be carried on by an organization exempt from
federal income tax under section 501(c)(3) of the Internal Revenue Code, or the
corresponding section of any future federal tax code.
(e)
These bylaws
may be amended at any meeting by a majority vote of those in attendance, provided
that notice of proposed changes has been distributed at least one week in
advance.
(f)
These bylaws
will be reviewed and approved once per fiscal year, before the end of the
calendar year.
Article
14. Dissolution
If this
organization is ever dissolved, all assets shall be distributed for one or more
exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue
Code, or corresponding section of any future federal tax code, or to a state or
local government, for a public purpose. Any such assets not disposed of shall
be disposed of by the Circuit Court of the County in which the principal office
of the Banks Elementary Parent Teacher Organization is then located, exclusive
for such purposes or to such organization or organizations, as said Court shall
determine which are organized and operated exclusively for such purposes.
Revised, Reviewed and
Approved_____10/13/2014 Susan
Bair____________
(Date
and Name of Reviewer)
Revised, Reviewed and Approved___03/09/2016 Heidi Heckenberg at monthly meeting____________
(Date
and Name of Reviewer)
Revised, Reviewed and
Approved__03/18/2016 Sue Bair (removed Article 13 and references to BJHS PTO)_____
(Date
and Name of Reviewer)
Revised, Reviewed and Approved__________________________________________________________
(Date
and Name of Reviewer)
Revised, Reviewed and
Approved__________________________________________________________
(Date
and Name of Reviewer)
Revised, Reviewed and Approved__________________________________________________________
(Date
and Name of Reviewer)
Revised, Reviewed and
Approved__________________________________________________________
(Date
and Name of Reviewer)
Revised, Reviewed and Approved__________________________________________________________
(Date
and Name of Reviewer)
Revised, Reviewed and
Approved__________________________________________________________
(Date
and Name of Reviewer)
Revised, Reviewed and Approved__________________________________________________________
(Date
and Name of Reviewer)
Revised, Reviewed and
Approved__________________________________________________________
(Date
and Name of Reviewer)
No comments:
Post a Comment