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Bylaws

Article 1. Name
The name of this organization shall be “Banks Elementary Parent Teacher Organization," to be commonly known as the “PTO".
Article 2. Tax Status
The Banks Elementary PTO shall be a “not for profit" organization, as defined in section 50I(c)(3) of the Internal Revenue Code.
Article 3. Purpose
This organization is organized exclusively for charitable, religious, educational, and/or scientific purposes, including, for such purposes, the making of distributions to such organizations that qualify as exempt organizations under section 501 (c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.
Article 4 Objectives
The objectives of this organization shall be:
(a)   To provide a common meeting ground for parents, teachers, administrators and the community.
(b)   To provide fundraising support for the school.
(c)   To provide various services, determined by the organization, to the school and its students.
Article 5. Membership
(a)     All parents/guardians and teachers of Banks Elementary School students are members of this organization.
(b)     Any other persons interested in the promotion of the objectives of this organization may become a member by attendance and participation in the organization's meetings.
(c)     There shall be no dues or fees required to become a member of this organization.
Article 6. Officers
(a)     The officers of this organization shall be a president, a secretary, and a treasurer.
(b)     Chairperson(s) for each fundraising project and organization-sponsored activity shall organize and supervise their committees during the run of their projects.
Article 7. Election of Officers
(a)     The president, secretary, and treasurer shall be elected at the last meeting of the school year for a term of one year, and shall assume their official duties at the conclusion of the meeting.  All records and files shall be exchanged at this time.
(b)     Candidates for the offices of president, secretary, and treasurer shall be determined by nomination from the membership. Candidates may also volunteer for a position.
(c)     Only candidates who have consented to serve, if elected, shall be eligible for nomination.
(d)     If there is more than one candidate for a position, a majority vote by the membership in attendance at that meeting shall determine who will fill said position. If there is only one candidate for a position, (s)he must also be confirmed by a majority vote.
(e)     Chairpersons for the fundraising projects and organization-sponsored activities shall be determined by members volunteering for the position(s).
Article 8. Duties of Officers
(a)     The president's duties shall be to conduct meetings, maintain organization records, gather and screen fundraising information, work with the other officers as necessary, and perform any other duties generally associated with this office.
(b)     The secretary shall keep correct records of all organization meetings and conduct all necessary correspondence.
(c)     The treasurer shall receive and disburse all monies of the organization, keep a complete and accurate record of all financial transactions, and present a summary at regular meetings.
Article 9. Liability of Officers and Members
The personal liability of each officer and each member of the PTO. for monetary or other damages for conduct as an officer or member, shall be eliminated to the fullest extent permitted by current or future
Article 10. Monetary Distributions
(a)     All authorized monetary distributions shall be paid by the treasurer.
(b)     Requests for funds shall be submitted to the president in writing, outlining the requested amount and what it is to be used for, or presented verbally at a PTO meeting.
(c)     Expenditures of $100.00 or less may be authorized by the PTO President.  Expenditures of $100.01 to $200.00 may by authorized by a majority vote of the organization’s officers.  Expenditures of $200.01 or more require a majority vote of the membership in attendance at the meeting where the item is introduced in order to be authorized.
(d)     No part of the net earnings of the organization shall inure to the benefit of, or be distributed to, it's members, directors, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes of this organization.
(e)     Brave Run Committee will maintain an independent treasurer and manage the Brave Run account separately, though as a sub entity of the BES PTO bank account.  The Brave Run Treasurer will not have signature authority on the BES PTO account, except for the Brave Run sub-account.
(f)      The organization will establish and maintain an annual budget for each fiscal year.
Article 11. Meetings
(a)     A schedule of the PTO's regular business meetings shall be published at the beginning of the school year.
(b)     The first meeting of the school year shall be an organizational one.
(c)     A special-purpose meeting may be called by the president provided that notice of the meeting is published at least one week prior to its scheduled occurrence.
Article 12. Conducting Business
(a)     The president shall preside over all meetings of the organization
(b)     Any member of the organization may introduce an item for discussion and/or a vote by the organization. This may be done in person at a meeting or by prior notification of the president, either through conversation or in writing.
(c)     In order for a vote to take place, a member in attendance must make a motion for said vote, and the motion must be seconded by another member in attendance. A majority vote of those in attendance is required for a motion to pass.
(d)     No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on by an organization exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.
(e)     These bylaws may be amended at any meeting by a majority vote of those in attendance, provided that notice of proposed changes has been distributed at least one week in advance.
(f)      These bylaws will be reviewed and approved once per fiscal year, before the end of the calendar year.
Article 14. Dissolution
If this organization is ever dissolved, all assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or to a state or local government, for a public purpose. Any such assets not disposed of shall be disposed of by the Circuit Court of the County in which the principal office of the Banks Elementary Parent Teacher Organization is then located, exclusive for such purposes or to such organization or organizations, as said Court shall determine which are organized and operated exclusively for such purposes.

Revised, Reviewed and Approved_____10/13/2014   Susan Bair____________             
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Revised, Reviewed and Approved___03/09/2016 Heidi Heckenberg  at monthly meeting____________         
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Revised, Reviewed and Approved__03/18/2016 Sue Bair (removed Article 13 and references to BJHS PTO)_____         
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